Do you have one to-do list or several? Many of us have a daily to-do list and a longer-term one for our business. But here’s the big question—how often do those long-term tasks actually get done?
Not too long ago, I sat down with Dr. Steven Kirch to discuss strategies for overcoming overwhelm, procrastination, and distraction so you can stay focused on what truly matters for business productivity.
The Problem: Overwhelm Keeps You Stuck
You know that feeling when your workload seems impossible? When everything feels urgent, and you don’t know where to start? That’s overwhelm—and it can be paralyzing.
Dr. Kirch shared an important insight: perfection is the enemy of progress. If you wait for perfect conditions, you’ll never start. Instead, ask yourself, What’s the next action I can take to move this forward? Breaking big projects into smaller steps reduces pressure and makes action easier.
The Solution: Small Steps and Focused Work
One of the best ways to beat overwhelm is by using the Pomodoro Technique:
- Set a timer for 25 minutes and focus on one task.
- Take a short 5-minute break.
- Repeat the cycle.
Short, focused work sessions help you avoid burnout and actually get more done—really improving your business productivity.
The Problem: Procrastination Slows Your Growth
Why do we procrastinate? Dr. Kirch explains it often comes down to two reasons:
- The task feels too big and overwhelming.
- The task seems boring or unimportant.
Both lead to delays that slow momentum and stall your business progress.
The Solution: Delegate and Prioritize
If a task feels too big, break it down. If it feels tedious, delegate it. Many entrepreneurs waste valuable time on low-impact work instead of focusing on what truly drives their business productivity.
This is a huge hidden profit leak—spending time on tasks that could be outsourced instead of high-impact work that moves your business forward.
The Biggest Takeaway: Protect Your Time
Dr. Kirch emphasized that the most successful people don’t just work harder—they work smarter by:
- Tracking time to understand where it really goes.
- Delegating low-value tasks to free up focus.
- Prioritizing high-impact work that supports long-term business success.
If you don’t take control of your time, distractions will.
Now it’s time to take action:
- What’s one task you can delegate this week?
- What’s one big project you need to prioritize?
- How can you use the Pomodoro Technique to stay focused?
Small changes lead to big results. Choose to take action today and watch your business productivity soar.
You can book a profit impact call with me where I can save you a minimum of 50K as we go over 12 main areas of your business!
